But with five more months of pandemic-living experience and another 4+X months to go, we made some updates to three of those practices and added one new one related to mental health. With many businesses now encouraging or even mandating that employees work from home amid global health concerns over the coronavirus, millions of people can expect to have their daily routines and work styles impacted. As bad as it has been, 2020 is the year that we get and there won’t be a remake. I’ve been working remotely for about 15 years, so I thought it would be great to share some of my experiences, cyber security best practices and tips, and lessons learned on how to stay focused. As you’re getting your work-at-home systems set up, here are some tips for protecting your devices and personal information. Image Credit: Telecommuting is on the rise. Photo courtesy Architecture Plus Information . For many of us, “waiting for normal” has meant not taking vacation. By Peter S. Garnett. How should corporate leaders, managers and individual workers shift to remote work … working from home; Working from home is increasingly commonplace. Depending on your location and situation, maybe that means taking the time to finally find a mask configuration strategy that doesn’t fog up your glasses. For many of us, that probably means making some changes to how we’ve been going about our day-to-day. The bedrock of successful remote work is trust; as an employer, this must be your mindset first and foremost. Here are a … This makes validation from employers even more important. From coordinating times for calls that work across different time zones to keeping communication alive and well, managing a virtual team can be challenging. As a supervisor, it is up to you not only to make sure work is being done, but to keep an eye out for employees who are doing too much work—to the detriment of their personal lives, productivity, and health. Working from home can be isolating, even when there is not a crisis to contend with. Get the latest human resources, payroll, and benefits news, tips, and insights for small businesses. In a study conducted in late March and early April, Mind Share Partners found that the mental health of almost 42 percent of respondents had declined since the start of the coronavirus outbreak. If you're new to working remotely, these tips from a home … Leveraging insights from several industry publications and studies, as well as over 60,000 employee responses to a company-wide survey on their current work environment, we published an updated set of working from home best practices for Ericsson North America’s 9,000+ employees. You should also help your employees avoid unnecessary evening and weekend work, but be aware of each person’s situation. In fact, the undeniable wretchedness of the COVID-19 pandemic is arguably the first thing in the history of Earth that seven billion humans have collectively agreed on. Here are some tips on what to include, as well as some technology considerations that will help keep your … It’s still important for leaders to help employees set boundaries on home and work time. Support employee’s mental health. For example, equipped with the right tools, receptionists can still answer phones and redirect callers to the appropriate people within your office. In short term, though, the existing remote work implementers are continuing, and more firms are joining each day. Right now, employers must recognize that working from home is more like surviving working from home for many people. (Note: The federal government has expanded medical leave since April 2, 2020, allowing employees to use up to 80 hours of sick time to care for quarantined individuals or children without daycare.). Learn tips to face the challenge if you aren't used to working … And even work-from-home veterans are dealing with a new reality that is far from normal. January 3, 2020 Posted by Jane Hurst. The reality that the coronavirus (COVID-19) pandemic is changing the idea of work can no longer be disputed. That means we need to stop thinking about the current world order as a “for now” thing and consider it more of a “for the foreseeable future” affair. Remote working allows us to become location-independent. Call (781) 272-4900 or complete this brief form, and we’ll be glad to help you navigate through the COVID-19 crisis—and into the future. Or perhaps it means temporarily converting your media room into a second office because, apparently, your I-can-hear-you-through-my-closed-office-doors-and-honestly-were-you-always-so-loud work voice tends to carry from the loft. Again, I get it. If you can’t trust your employees to work from home, attempting this style of work will not be successful. David Sokol. Especially in times of crisis, some degree of flexibility is required from both sides. Employers should be willing to listen and be flexible for their employees, and employees should be willing to communicate their schedules and availability (and even over communicate) to their supervisors and managers. One way to help mitigate that is to get ruthless about prioritizing your commitments. An architect's home work station. Especially during the current COVID-19 pandemic, employers should be doing everything they can to keep their employees working if there is enough work to do—and that means putting on your “creative thinking caps” about appropriate work from home arrangements. To ensure tasks are accomplished and goals are met, implement the following communication practices: Communicate to employees your expectations about their working hours, and then listen to their responses about what they can or can’t do in terms of their schedules. Remote Work. The bedrock of successful remote work is trust; as an employer, this must be your mindset first and foremost. Be flexible. Use messaging tools internally to keep in touch, and encourage the use of settings like “Available” and “Away” to give visibility into whether or not employees are available to communicate. Recognition doesn’t have to cost a thing, but it can provide a much-needed morale boost that encourages employees to work harder and gives them incentive to stay at your company. Be ready to delay or cancel initiatives that are not your current priority. Kathy Simpson . 3. Find me on LinkedIn or Twitter and share your experiences – I’d love to hear from you. Monday, 16 March 2020 Best practices for working from home | Clever Number Just because you’re working from home doesn’t mean your work productivity has to suffer. We all had to embrace our inner contortionist to accommodate a tectonic-level merge of our work and home lives when this all started. Also, share any other wellness resources the company has available. Status updates and progress checks are the best time to review and address this issue. Nextiva has provided businesses with robust communication solutions for more than 12 years. Work from home jobs are becoming a more popular method of working. Please sign up for email updates on your favorite topics. Meet more frequently. If you don’t have regular one-on-one meetings or company meetings, now is the time to implement them. Below I’ve shared a few of the key practices we updated and added to help address some of the biggest challenges people are facing today. Give yourself permission to try different start times, work from different places, and wear different types of clothing. If your company has an EAP, discuss it openly and make sure your employees know how to access it. For example, Ericsson just made Headspace, a popular mindfulness app, available for free to its employees in North America and their spouses. Slip on your favorite reading mask, and take a look at these remote working practices that I suggest you embrace for the long(ish) haul. Microsoft observed in their early pandemic study that while all employees experienced an increase in working hours, those who had a high amount of 1-1 meeting time with their managers had less than half the increase in working hours than their counterparts. Be deliberate about meetings. 30 Corporate Drive, Suite 100 Whether you’re an employee or an employer, it’s good to learn some of the best practices for working from home. Set boundaries. Today’s ubiquitous technology makes it a convenient option for both employees and business owners, and studies consistently demonstrate business owner benefits that range from reduced overhead to improved productivity and … Unprecedented levels of pandemic-driven anxiety, uncertainty, and stress are understandably taking a toll on people’s mental wellbeing. I recently had the opportunity to work with several of my Ericsson colleagues to do just that. Increase accountability with morning and end-of-day check-ins via video conferencing. Home office, nomad, music, silent, dress up or PJs, we all work differently. Unfortunately, the version of normal we’re all pining for isn’t coming any time soon (if it ever does). Carole Alalouf. Just as you would discuss any lack of progress being made, you should discuss if time spent “at work” is overwhelming your people, and help them establish healthy boundaries. Why is this happening? 1. They can also arrange virtual meetings, organize schedules, and more—all from home. But virtual classrooms, one of the biggest disruptors for remote-working parents, only lasted a few weeks for most, so many got by on will power and adrenaline. Take vacation time, and when you do, do not work or take meetings, even if you don’t go anywhere. Architects Share Best Practices for Working from Home. In addition to providing status updates and sharing progress toward goals, a portion of meetings should be dedicated to recognizing the good work of your team. Tired of this whole quarantine-living social-distancing hand-washing Uber-eating mask-wearing home-schooling video-meeting existence. Leave a comment below about your organization’s best practices for working remotely; we’d love to add them to a future article. Block time out in your calendar for focused work away from emails and meetings and (this is the important bit) honor those time commitments to yourself. Share. This one is more reinforcement than rewrite. Work From Home Best Practices outlines some of the most simple considerations to take in working from home that are overlooked at times. 13 Best Practices for Working From Home. Living in 2020 feels like being stuck in a mashup of the movies Ground Hog Day and A Quiet Place: disorienting, scary and every day feels the same. The only thing that’s not okay is keeping it to yourself. For some, weekends and evenings are crucial for catching up on hours that childcare and homeschooling now take during the day. hbspt.cta.load(237726, '967f15db-6201-47b3-8cd5-cf60a6324b09', {}); “What the heck is a PEO?” If you’re asking that question, you’ve come to the right place. Working from home involves a degree of change management, so arm employees with best practices so they can quickly adapt to the new circumstances. When working from home, find a comfortable working area where you can assume a healthy posture, minimize the distraction from others, and where your presence has the least impact on how others have to behave. Let’s dig into the tips and best practices for working from home. At the Ericsson Blog, we provide insight to make complex ideas on technology, innovation and business simple. We know there are a lot of differing opinions out there about what makes a successful remote team, so we’re here to make it simple. Click To Tweet. Check out the 2020 Business Communication Report Actionable insights … Check out our free COVID-19 resource library for answers on everything from governmental and legislative questions to HR issues. More and more people are working from home, or from any location where they can have access to the Internet. 7 Best Practices for Work from Home Programs . Way back in March, I wrote a blog with nine tips for managing a remote team that remains very relevant today. Tell your manager or colleagues if you need accommodations with your schedule or workload. Read Dan’s earlier blogs on best practices for managing remote teams and the importance of empathy and mental health. Communication best practices for working from home in a crisis situation, Calculating the “right” amount of contact for your team and for individual team members, and ; How to avoid defensive behavior and become more cohesive and supportive as a team. It allows us to contribute to a company without having to commute or work in the same place as everyone else. Limit the number of emails sent, as employees are likely overwhelmed by inboxes overflowing with content of varying importance. Even if your company hasn’t previously considered this as an option for every role in the organization, you should be considering it across the board now. Finally, strenuously avoid setting or attending after hours or weekend meetings. It’s normal and okay if you find yourself struggling. The best way to escape this trap is to experiment to find the best way that you work. “Experiment to find what works best for you. Check out … One bonus to providing tools (rather than having employees use their own) is that employers have more control over what’s being done on machines that belong to the company. Working From Home — Best Practices These are unprecedented times. With the pandemic rolling on (and on), what new challenges have you encountered? Finally, employers should understand that this is not a normal time, and many of their employees are also acting simultaneously as caregivers and teachers in addition to their roles as employees. 7 Work From Home Best Practices For Employers 1. If you can’t trust your employees to work from home, attempting this style of work will not be successful. When I wrote about my struggle with alcoholism, I made a point of sharing the fact that I had used Ericsson’s EAP as part of my recovery to help remove the stigma associated with utilizing mental health benefits. KEYWORDS architecture firms. Order Reprints 2 Comments Dan Spiegel recalls how 2019 Design Vanguard honoree Spiegel Aihara Workshop (SAW) … Save. All rights reserved. Work from home policy guidelines and best practices. A common theme of this pandemic has been that working hours are up and boundaries between work and personal time haven’t just blurred, they’ve been Thanos-snapped out of existence. What adjustments have you or your company made that have helped? Manage your time wisely . (Also, it's 2020, and there's simply no excuse for a … March 16th, 2020. Or, maybe it means going ahead with some important in-person medical appointments you have been putting off. Follow Dan Kerber on LinkedIn and Twitter. Get PDF. Take breaks to stretch your legs, and give your eyes a rest. Now, many parents are living through virtual classrooms part 2, which brings all the same schedule and logistical challenges as part 1, but with no hard end date and a higher level of participation and work quality expected from students. Setting priorities and communicating, for example, are still essential to effective work. This change should be clearly communicated to managers and team members. You’re tired of the coronavirus. Copyright © 2019 GENESIS HR SOLUTIONS. If possible, employees should be permitted to work outside of normal hours. Working remotely offers a lot of benefits and freedoms, and there are many jobs that can easily be done from home. In this article, I’ve identified seven work from home best practices that you as an employer can implement within your company to ensure working from home is productive and successful. Another working from home tip: Success depends on your ability to communicate clearly and consistently with employees. As more companies adopt work-from-anywhere policies, best practices are emerging. Buy Copies . Use tools like Slack, GoToMeeting, and Zoom for video conferencing. Burlington, MA 01803 A: Start by giving employees the information, tools, and communications channels they need to be successful at home. Whether you’re an employer already familiar with managing a work-from-home workforce or your company is just diving into the waters of working remotely, the need to consider work from home best practices has never been more apparent. (781) 272-4900 (p) Summary. For some employees, it will be difficult to stop working if they cannot physically remove themselves from their workspaces. March 9, 2020 9 min read. Speak up. If not, set up periodic check-ins to identify if employees need help, if projects need to move, etc. I suggest keeping working hours as close to normal as possible to make it easy for everyone to stay in touch. Although this article is written to be all-encompassing, I’d be remiss not to say something here about the realities of working from home in emergency situations. They may have multiple household members working alongside them, space challenges, children at home, and more. According to Fundera, the past 5 years have seen a 40% increase in the number of employers offering a work-from-home option. Keep scheduled team meetings and one-to-one appointments on the calendar if you do them in person. March 16, 2020 Tweet. (781) 273-6644 (f). And do not hesitate to seek out mental health support resources, including checking to see if your employer has an Employee Assistance Program (EAP) or other mental wellness resources. And individual workers shift to remote work … remote team Template working … tips... Lines between work and personal information we get and there are many jobs that can easily done... And end-of-day check-ins via video conferencing these are unprecedented times having to commute or in! Take breaks to stretch your legs, and when you work in a traditional office two each. 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